Privacy

This notice discloses the privacy practices for the Foundation for Anesthesia Education and Research (FAER). Any questions regarding this policy and our privacy practices should be sent to [email protected] .

This privacy policy will notify you of the following:

• What personally identifiable information is collected from you and how it is used
• With whom your information may be shared
• The security and retention procedures in place to protect your information
• How you can correct any inaccuracies in the information
• What choices are available to you regarding the use of your data

Personal Information We Collect and Use:

We make sure that our use of your personal information falls under one or more lawful grounds, including for the performance of a contract, to meet legal obligations, for legitimate business interests or in some instances, with your prior consent.

We collect information when you are:

Making a donation to FAER.

• We guarantee that your information about your donation is handled with respect and with confidentiality to the extent provided by law
• For more information about how FAER manages donations please view our gift policy and the Donor Bill of Rights HERE

Creating or updating your account on the FAER website during application.

We ask that you create an account the FAER website if you are applying for any grants/programs/leadership opportunities:

• As the first step in our process, we require your contact information to fulfill our obligations in your request for a grant or program with FAER.
• To provide content to you as developed at the expense to FAER and made available to the public at no cost for which we have a legitimate interest in being able to contact those that have demonstrated interest in that content.

Creating an account with FAER

We collect information from you necessary to:

• Validate your qualifications for consideration or receiving or participating in a FAER grant or program
• Qualifications for being able to review grant and program applications or serve as a mentor to an awardee or program participant
• Validate your qualifications for consideration to serve on the FAER Board of Directors or as a committee member
• Enable us to fulfill our mission

We may ask for sensitive personal information such as gender, race or ethnicity. These will always be optional data and you will not be required to provide that information to create an account with FAER. This information helps us understand the diversity of our applicants, volunteers, board members and the profession and is important for us to advance the profession of Anesthesiology. Any information collected will only be shared externally in aggregate from and not on an individual basis.

Applying for a FAER Grant or Program
Information collected within applications for grants and programs will be collected and disseminated to the appropriate parties for the purpose of review and collaboration. This includes volunteer reviewers, the American Society of Anesthesiologists (ASA) Committee on Research, partner organizations, and FAER Board of Directors members. Information requested within the application may also include sensitive personal information such as gender, race or ethnicity. Providing responses to these questions will always be optional.

As part of the sensitive personal information provided when applying for a grant or program with FAER:

FAER is committed to ensuring that its programs and review processes result in the fair and impartial treatment of all participants. The following questions give us the opportunity to collect data on important equity and diversity dimensions in order to help us better monitor equity in our programs.

Your sensitive personal information (including gender, race, ethnicity, and age) will only be seen by authorized FAER staff. ASA’s Committee on Research will not be able to see this information. The data collected will only be used in an aggregated form in order to protect the identity of individuals.

Registering for or attending an FAER event
We will collect information such as who to contact during an emergency while you are on site at the event, or how to accommodate dietary restrictions and other information regarding your housing and other travel logistics to help us plan and execute our event. We will also ask whether you require assistance with auditory, visual or mobility needs in compliance with the Americans with Disabilities Act.

We may ask for information about your professional affiliation, fields of study and/or practice and your place of work. This information, in the aggregate, helps us to plan future events and help us demonstrate value to exhibitors.

We may also provide technology for your use to help us understand traffic patterns at the event to help us plan future events, to help us ensure that there is appropriate seating and overflow accommodations at the event.

Contact and notification forms
When using a form to contact FAER or requesting to be notified by FAER when certain conditions have been met, e.g. when the registration for the FAER MRTG annual meeting is open, we will ask for your name and email so that we can respond to you regarding the reason you contacted us.

Volunteering to participate in the FAER governance process and/or committee program initiatives
When you are nominated, or when self-nominating to serve as a volunteer on a FAER committee or the FAER Board of Directors, we may ask you for information about your professional and leadership experience. This information will be shared with appropriate FAER leaders and FAER staff to facilitate the selection process. We may also ask for sensitive personal information such as gender, race or ethnicity. This will always be optional data and you will not be required to provide this information to volunteer with FAER.

Using FAER websites, mobile apps and other digital platforms
In addition to activities listed elsewhere in this policy, we may collect information about how you are using FAER websites, mobile apps and other digital platforms. This may include, but is not limited to:

• Your IP address and the region of the country and world you live in
• Type of device and operating system that you are using
• Frequency and duration of your sessions
• Types of content you access
• The pathways you take as you navigate our digital systems
• Searches you conduct

This information is used for website security, enables us to understand the interests of our users, understand which content areas are trending and important and helps us to enhance the experiences on our digital properties.

This information is collected with and without the use of cookies, which are pieces of data stored on your hard drive. Currently the FAER website is hosted within the ASA site as a microsite.

Use of Cookies & Other Technologies in Collecting Information
We and other service providers may use cookies and other technologies to improve your experience on our website and other websites. A cookie is a small piece of information which is sent to your browser and stays on your computer or mobile device when you visit our site. Cookies allow us to remember you when you visit the website and serve advertising to you about FAER or other relevant products and services on or after you have left our site. You can delete your cookies by “clearing” your browser’s cache. You can also set your browser to block or alert you about cookies using your device’s settings or opt out of a third-party vendor’s use of cookies by using the Network Advertising Initiative opt out page. If you opt out of the use of cookies, you may experience limited features or functionality on certain sites.

Sharing of Personal Information:
We may pass your information to our third-party service providers, agents, subcontractors and other associated organizations for the purposes of completing tasks and providing services to you on your behalf (for example to process applications, to process donations and send you mailings). However, when we use third-party service providers, we disclose only the personal information that is necessary to deliver the applicable service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.

To advance our mission, FAER may share email addresses of U.S. based individuals with third-parties to help us identify others with similar attributes. These third-parties will not use your email address to contact you or share your email address with anyone.

Security and Retention of Personal Information:

Retention
We are legally required to hold some types of information to fulfill our statutory obligations. We will hold your personal information in our systems for as long as is necessary for the relevant activity, for our legitimate business purposes or as long as is set out in any relevant contract you hold with us.

Security
We take precautions to protect your information. When you submit sensitive information to FAER, your information is protected both online and offline. Wherever we collect sensitive information (such as username and password or credit card information), that information is encrypted and transmitted to us in a secure way.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The website is also hosted in a secure environment.

Non-sensitive personal information may be transmitted over the Internet, and this can never be guaranteed to be 100 percent secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems and when we transmit to one of our third-party providers.

Passwords
Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Links
This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

Access to and Control Over Information

Updating your Information
The accuracy of your information is very important to us. You can review and change your information online by logging on your account on our website.

You may contact us via the email address or phone number given on the Contact Us page of our website to inquire about what data we have about you, if any, or to change any data we have about you.

Your Choices
If you do not wish to receive direct marketing communications from us, you can let us know at any time by unsubscribing via the unsubscribe link at the bottom of our marketing email communications and email newsletters.

You may also contact us via the email address or phone number given on the Contact Us page of our website to change your marketing preferences.

Right to Be Forgotten
For residents of the European Union, under the GDPR regulations, you can request to be forgotten. Due to the complex nature of the many systems that can hold your personal data, we may choose to accomplish this by anonymizing some of your personal information such as name, address and email, but retain the records of your activity. As the Data Controller, we will also pass this request along to the third-parties with which we have a Data Processing Agreement and request that they honor your right to be forgotten. We have no control over their performance of the request.

This action is permanent and cannot be undone. If you later change your mind, you would be required to create another account which could make it difficult to see a complete history of your activity, impacting your ability to receive some benefits. To be forgotten, make your request to [email protected] .

As stated elsewhere in this policy, some personal data may need to be retained for legitimate interests or contractual or statutory obligations.

Children under 13
We do not knowingly solicit data online from or market online to children under the age of 13.

Your Californian Rights
FOR RESIDENTS OF CALIFORNIA ONLY. Section 1798.83 of the California Civil Code requires select businesses to disclose policies relating to the sharing of certain categories of your Personal Data with third parties. If you reside in California and have provided your Personal Data to ASAE, you may request information about our disclosures of certain categories of Personal data to third parties for direct marketing purposes. Such requests must be submitted to us at one of the following addresses: [email protected]
FAER
Attn: California Privacy Rights
1061 American Lane, Schaumburg, IL 60173

Right to Object
For residents of the European Union, under the GDPR regulations, you have the right to object to the processing of your personal data. You may submit such requests to [email protected]

Changes to this Notice
If we make any material changes to this Notice or the way we use, share or collect personal Data, we will notify you by revising the “Effective Date” at the top of this Notice, prominently posting an announcement of the changes on our Site, or sending an email to the email address you most recently provided us (unless we do not have such an email address) prior to the new policy taking effect.

Any changes we make to this Notice in the future will be posted on this page and, where appropriate, notification sent to you by e-mail. Please check back frequently to see any updates or changes to this Notice.

This policy was last updated 05/08/2021.